Travel Arrangements
Aug. 15-19, 2011 • Orlando World Center Marriott • Theme: "Freed in Christ to Serve"
By air
Instructions for voting members or advisory members
Before booking air travel, please first register for the assembly. Instructions for registering for the assembly can be found here. The ELCA utilizes Best Travel for assembly travel. All voting and advisory members should receiv an e-mail with instructions for booking airfare online by April 4. If you are a voting member and did not receive this e-mail, please contact the Assembly Registrar at 1-800-638-3522 ext. 2840 between 8:30 a.m. - 4:30 p.m (Central Daylight Time), Monday through Friday.
If you are a voting member or advisory member to the Churchwide Assembly, your travel will be paid by the ELCA.
Please make travel arrangements before July 1, 2011.
Instructions for other guests and visitors
All visitors to the 2011 Churchwide Assembly are welcome (but not required) to make their travel arrangements using the ELCA travel agent, Best Travel. There will be a $22 booking fee for each transaction. To contact Best Travel call, 1-800-543-8016 between 8:30 a.m. - 5:00 p.m. (Central Daylight Time), Monday through Friday.
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By car
Instructions for voting members traveling by car
Voting and advisory members of the assembly who are driving will be reimbursed at the current IRS rate for mileage, along with the cost of tolls and parking, up to the amount of the lowest available advance airfare. In no case may this reimbursement exceed $300. For example, if round-trip airfare between your home and Orlando costs $250 and the costs involved for you to drive are $350, you will be reimbursed $250 in travel costs. You must attach original receipts, including parking, tolls, etc., to your expense report for reimbursement. Expense report forms will be available online following the conclusion of the assembly.
For those driving to Orlando, parking is available at the hotel for approximately $13 plus tax per day. Please note that these rates are subject to change. For those planning to drive, consider carpooling with others to cut down on fuel emissions. You will receive an additional 5 cents per mile, above the IRS mileage rate, for transporting additional voting or advisory members to the assembly.
Cars will not be needed during the churchwide assembly.
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Not sure whether to drive or fly?
Voting and advisory members of the assembly who are driving will be reimbursed at the current IRS rate for mileage, along with the cost of tolls and parking, up to the amount of the lowest available advance airfare. In no case may this reimbursement exceed $300. For example, if round-trip airfare between your home and Orlando costs $250 and the costs involved for you to drive are $350, you will be reimbursed $250 in travel costs. You must attach original receipts, including parking, tolls, etc., to your expense report for reimbursement. Expense report forms will be available online following the conclusion of the assembly.
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