Sending the Forms
After completing and saving the forms in a folder on your computer, you are now ready to send them to the churchwide office. Open a new e-mail message and attach the appropriate files.
Make sure that your forms are not open when attaching and sending them. Address your e-mail to
assignment@elca.org and include a subject line. We expect to receive all assignment forms electronically and discourage duplicate paper copies sent via postal mail. We also expect to receive all forms on the same day. It is not helpful to send them one at a time as you complete them. A confirmation e-mail will be sent to you within a few days after your submission depending on the volume of forms we have received.
Part I: Forms filed by the Candidate
Form A: Roster Information Form 
Roster information provided by the candidate includes general biographical information that becomes part of the Roster Information System administered by the Office of the Secretary of the ELCA. This is submitted by the candidate to assignment@elca.org.
Form B: Candidate Preferences Summary
This form includes information about the candidate’s interests and preferences for call and appointment. This information may be used to make decisions about placement location and setting. It also offers the candidate an opportunity to describe his/her sense of call and gifts for ministry. Form B is submitted to assignment@elca.org.
Form R: Restriction Request
Form R is submitted by the candidate to assignment@elca.org at the same time as Forms A, B, and the Rostered Leader Profile. The churchwide deployed staff person in the region of candidacy will follow up on the candidate’s request for restriction and let candidates know as soon as possible if their request has been approved by the bishops involved. It is not the candidate’s responsibility to obtain any signatures on Form R. Because this process takes time for conversation with bishops and the seminary representatives, it is critical that Form R’s are received by the deadlines listed in the assignment schedule!
Rostered Leader Profile (RLP): Mobility Paperwork
The Rostered Leader Profile also needs to be completed and submitted to the mobility database by the same deadlines as the Forms A, B and R.
Part II: Forms Filed By Others
Form D: Report of the Seminary Faculty and Internship
This report is completed by seminary personnel and sent electronically to assignment@elca.org The faculty provides summary statements about the candidate’s suitability for ministry, recommendations to the candidacy committee for the approval decision, and for evaluation of the student. The form also includes summary comments from the internship supervisor, internship committee, and intern.
Form E: Approval Report of the Candidacy Committee
This report is completed by the Candidacy Committee and filed electronically with the Vocation and Education unit. This report contains the official recommendation for commissioning, consecration, or ordination. The Candidacy Committee also makes summary statements about the candidate’s suitability for ministry and recommendations for continuing growth and First Call Theological Education.